Where the hours went, which project is costing the most, and whether it’s on track, all in one view. Leave and tasks included.

Zappio tracker report showing hours logged and estimated cost per team

The summary.

A company of 20 to 50 people running several projects at once rarely has a straight answer to three questions: where the hours are actually going, which project is burning the most cost, and whether any of them are on track. The numbers sit in timesheets, spreadsheets and people’s heads. Zappio pulls them into one operations view and keeps it current, then carries the rest of the day-to-day with it: leave management and task planning included, so teams aren’t running a separate tool for each.

20–50people
The team size it’s built for
3in one app
Projects, leave and tasks
Main technologies used
ReactFastAPIAWS
Engagement modelOur own product
The hardest question a growing company asks is where the hours actually went. Zappio was built so that answer is one screen away, not a week of chasing timesheets.
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About Zappio

Zappio is Zapulse’s own operations platform for small and mid-sized teams. It brings project time, cost and delivery status into a single view, and carries leave management and task planning alongside them, so a 20-to-50-person company runs on one system rather than five.

The challenge.

The questions that matter are simple, and answering them takes a week: where the hours actually went, which project is burning the most cost, and whether each one is on track.

Zappio had to bring those answers into a single operations view and keep it current. Leave management and task planning sit alongside them, so a team runs on one system rather than five.

At 20 to 50 people a company is past the point where one person can hold the whole picture in their head, but not big enough to run an enterprise system. Time, cost and delivery status end up scattered across timesheets, spreadsheets and conversations.

The solution.

We built one operations platform on React and FastAPI: project time and cost tracked against delivery status in a single view, with leave management and task planning running alongside it on the same data.

All technologies used.

ReactFastAPIAWS

How we
built it.

The same four phases behind every build we ship: scoped in writing, delivered in milestones, and maintained by the team that built it.

  1. 1.Talk through the problem

    Discovery
    • Your business, not a feature list
    • Who actually uses it day to day
    • Timeline and budget, up front

  2. 2.Scope, estimate and plan

    Written scope
    • What gets built, and in what order
    • Which stack it runs on, and the cost
    • Nothing starts until you approve it

  3. 3.Build and ship in milestones

    Milestones
    • Working software at every milestone
    • No single reveal at the end
    • Feedback folded in as it goes

  4. 4.Live, and kept that way

    On AWS
    • Deployed and running on AWS
    • We stay on after go-live
    • Maintained by the team that built it

The outcome.